Recruitment Coordinator - Facet

Recruitment Coordinator

Facet

Nature and Scope

At Facet, we believe change is a good thing, transformative, energizing, and full of possibility. We get a front‑row seat to the career shifts that shape people’s lives, while also helping our client organizations strengthen their leadership, culture, and long‑term success. If you love bringing order to complexity and supporting meaningful work, you might be the next piece of our puzzle.

Recruitment is a lot like assembling a puzzle: patience, curiosity, and tenacity matter. As a Recruitment Coordinator, you help make that puzzle come together, working closely with the search lead to ensure every search runs smoothly and every candidate and client has an exceptional experience.

What You’ll Do:

Project Coordination

• Set up new searches, organize documents, and maintain accurate ATS records.
• Schedule internal meetings, collaborator interviews, and candidate interviews.
• Coordinate logistics for virtual and in‑person meetings, including travel when needed.
• Support advertising efforts and ensure postings are accurate and up to date.
• Keep timelines on track and ensure the search lead has what they need at each stage.

Recruitment Documentation & Proposals

• Prepare and edit recruitment documents and maintain template quality.
• Support proposal coordination, including gathering information and managing timelines.
• Ensure all materials reflect Facet’s tone, clarity, and professional standards.

Candidate Research & Outreach

• Conduct research to identify target companies, talent pools, and potential candidates.
• Build and maintain hotlists for active and future searches.
• Use LinkedIn, ATS data, and industry tools to identify talent.
• Support outreach, send briefing notes, and review preliminary candidate responses.

What You Need to Succeed

• 2+ years in recruitment coordination, HR, or administrative support.
• Strong client service instincts and polished communication skills.
• Highly organized, detail‑oriented, and comfortable managing multiple priorities.
• Curious, resourceful, and energized by research.
• Tech‑savvy, with experience using AI tools and Canva.
• A collaborative mindset, you enjoy working closely with a team to deliver great work.

Perks

• Hybrid work environment with a bright downtown Halifax office.
• Parking provided.
• Your birthday off.
• Group benefits from Day 1 + Health Spending Account.
• Professional development and networking opportunities.
• Flexibility and autonomy to bring forward new ideas.
• Office closure over the December holidays.
  
  

Please submit your resume online by clicking “Apply.” For more information, contact Susan Brimble confidentially at sbrimble@facetconnect.com. If you need accommodation during the selection process, please let us know.

We believe in employment equity, welcoming individuals from all backgrounds. We encourage applications from the following under-represented groups to self-identify in their resume or cover letter: Indigenous persons, racially visible persons, persons with a disability, women, and persons of a minority sexual orientation and/or gender identity.

Facet is a recruitment firm with an unshakeable belief that change is a good thing. People are not only our purpose, they are also our passion. Facet was created to recruit talented, established professionals who aspire to lead organizations. We are inspired by these individuals and believe they are at the core of building purpose-driven, dynamic, and forward-thinking workplaces.